Huish Leisure

Langport Triathlon

Terms and Conditions

 

Terms and Conditions – Langport Triathlon

1.       Introduction

2.       General

3.       Entries

4.       Cancellation

5.       On the day

6.       Declaration & Disclaimer

 

1.       Introduction

The 24th Langport Triathlon is a BTF (British Triathlon Federation) sanctioned sprint triathlon event, organised by Huish Leisure, held on the Huish Episcopi Academy site. Huish Episcopi Academy, through Full on Sport, is the data controller for this event and competitor details are not passed onto any third parties.

 

2.       General

-          Entries open from the 1st January 2017

-          Entries are limited to 400 and are accepted on a first come, first serve basis

-          Entry fees for BTF Members is £36.00

-          Entry fee for Non BTF Members is £39.00

-          BTF Members must produce their race licence at registration. Failure to do so will result in a £3.00 day licence charge, payable before the race. Failure to pay will result in a DNS (Did Not Show)

-          Photographic Identification must be presented at registration by ALL competitors. Failure to do so will result in a DNS (Did Not Show)

-          A timing chip will be issued to each competitor at registration

-          Once issued, the timing chips become the responsibility of the competitor and any loss or damage will incur a £10.00 fee payable by the competitor

-          Closing date for entries is Sunday 25th June 2017 or when the maximum number of entries is reached

-          If the maximum number of entries is reached, an online waiting list will be created on the Full On Sport website

-          The participant at the top of the waiting list will be notified via email if a space becomes available

-          Once an email has been sent, the participant has 48 hours to reply and pay online

-          If there is no response within 48 hours, the next participant on the waiting list will be notified of the available space

-          Entries CANNOT be accepted on the day of the event

-          Entries CANNOT be transferred to another willing competitor

-          Entries CANNOT be deferred to another year

-          All competitors must be at least 16 years old by Sunday 31st December 2017

-          Huish Leisure, at its absolute discretion, reserve the right to refuse an entry

-          Event information can be seen on the Langport Triathlon website – www.langporttriathlon.co.uk

 

3.       Entries

-          All bookings must be made through the Langport Triathlon website – www.langporttriathlon.co.uk

-          All fields of the application form must be fully completed

-          Full payment is required at the time of booking

-          An estimated swim time must be submitted. This is the estimated time it will take you to swim a distance of 400m

-          Your estimated swim time can be amended multiple times before the closing date – Sunday 25th June 2017

-          A confirmation email will be sent once payment has been completed

4.       Cancellation

-          Cancellations must be submitted directly to Huish Leisure

-          Cancellations can be submitted by written letter or email. All correspondence information can be found on the Langport Triathlon website – www.langporttriathlon.co.uk

-          The cancellation admin fee is £5.00

-          Any cancellations between Sunday 1st January 2017 – Sunday 30th April 2017 will receive a full refund minus the admin fee (Except competitors cancelling due to event date change. These competitors will have until Sunday 30th April 2017 to cancel. You must have received an email from Huish Leisure). 

-          Any cancellations between Monday 1st May 2017 – Wednesday 31st May 2017 will receive a 50% refund (admin fee included within the 50%)

-          Any cancellations between Thursday 1st June 2017 – event day will not be eligible for a refund

-          Any ‘No Shows’ on the day of the event will not be eligible for a refund

-          Huish Leisure reserve the right to cancel the event due to hazardous weather conditions or any other safety hazard. Entry fees will be refunded at the discretion of Huish Leisure

5.       On The Day

-          Swim start times will be sent to competitors no earlier than 1 week before the event

-          Swim start times are subject to change on the day of the event

-          Swimming starts by a trickle feed system

-          Competitors must be on poolside 15 minutes prior to scheduled start time

-          BTF Members must produce their race licence at registration. Failure to do so will result in a £3.00 day licence charge, payable before the race. Failure to pay will result in a DNS (Did Not Show)

-          Photographic Identification must be presented at registration by ALL competitors. Failure to do so will result in a DNS (Did Not Show)

-          The use of headphones during the event is strictly forbidden, including the transition area

-          Bikes and helmets will be checked before entering the transition area and helmets must be worn and fastened

-          Bikes and helmets deemed to be unsafe will result in disqualification

-          Marshals have an obligation to alert any abusive behaviour by competitors to the race referee and could result in disqualification

-          All disqualifications and penalties are decided by the Race Referee

-          All decisions made by the Race Referee are final

-          For security reasons, only marshals and competitors are allowed in the transition area

-          Competitors must show their race number to be allowed access to the transition area

 

By completing the online application form and submitting it with your payment you are agreeing to the above Terms and Conditions along with all of the Declaration and Disclaimer points below.

 

6.       Disclaimer & Declaration

-          I accept that triathlons are considered difficult events and they naturally hold higher risks

-          I agree that my participation in this triathlon is entirely at my own risk

-          I understand the risks that come with competing

-          I have done sufficient training to be able to complete this event safely and I fully understand what the triathlon entails

-          I agree to follow the rules set out by Huish Leisure and the British Triathlon Federation

-          I agree that Huish Leisure and Huish Episcopi Academy on behalf of itself, employees and agents hereby disclaims all liability and responsibility for any injury or illness incurred during, or as a result of this event

-          I accept full responsibility for my clothing and belongings and disclaim responsibility from the organisers in the event of loss, damage or theft.

-          I agree to the free use of my name and picture in broadcasts and press releases to publicise the Langport Triathlon.

 

Last Updated March 2017


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